How It Works
How VetLoop Works
Three steps. Full visibility. Every referral tracked from the moment it leaves your practice to the moment the patient is back in your care.
Create and Send
Select a receiving practice from your network, attach the patient's clinical history and diagnostics, and send. The entire process takes under 60 seconds.
- Select from your connected practice network
- Attach clinical history, images, and lab results
- Add referral reason and clinical notes
- Owner contact info included automatically
Patient
Receiving Practice
Reason for Referral
Attachments
Referral Created
Mar 15, 9:04 AM
Sent to Specialist
Mar 15, 9:04 AM
Accepted
Mar 15, 11:22 AM
Appointment Scheduled
Mar 16, 2:00 PM
In Progress
Mar 18, 10:30 AM
Discharge Summary
Pending
Track in Real Time
Both the referring and receiving practice see the same live timeline. No more phone calls asking “did you get the referral?” Status updates happen automatically as the case progresses.
- Live status updates visible to both practices
- Case-attached messaging — no email chains
- Automated notifications on status changes
- Full audit trail of every action
Close the Loop
When treatment is complete, the specialist sends a structured discharge summary back to the referring vet. The GP confirms the recheck is scheduled, and the referral is officially closed.
- Structured discharge with diagnosis and follow-up
- One-click confirmation from the referring vet
- Complete case history accessible to both teams
- Referral marked closed — no loose ends
Diagnosis
Procedure
Follow-up Instructions
Recheck in 10-14 days for suture removal
Restrict activity for 8 weeks
Meloxicam 0.1mg/kg SID x 7 days
Ready to close the loop?
Set up your practice in under 5 minutes. No credit card required.