Referrals get lost.
VetLoop closes the loop.
Most veterinary referrals disappear into fax machines and voicemails. VetLoop gives every referral a trackable lifecycle from send to discharge.
The veterinary referral operating system
Referrals managed this month
2,847
Where referrals break down
Every lost referral is a patient waiting longer, a vet wondering what happened, and revenue that never arrives.
48%
of referrals
have no follow-up communication after the initial send
3.2 days
average delay
between referral completion and discharge summary handoff
67%
of practices
still rely on fax or phone for referral coordination
How it works
Send. Track. Close the loop.
Send the referral
Create a referral in seconds. Select the receiving practice from your network, attach records, and send with full clinical context.
Track every step
Both practices see real-time status updates. Messages, documents, and tasks stay attached to the case — not buried in email.
Close with confidence
Discharge summaries flow back to the referring vet with one click. GP follow-up confirmations close the loop permanently.
Platform
Everything your practice needs
Practice Network
Discover and connect with specialty and emergency practices in your area.
Secure Messaging
Case-attached conversations that stay with the referral, not in your inbox.
Discharge Summaries
Structured handoff with diagnosis, follow-up, and GP confirmation workflow.
Team Management
Role-based access, task assignment, and workload visibility for your entire team.
Audit Trail
Every action logged. Full status history, field changes, and timestamps.
Operations Queue
Priority-sorted work queue with overdue tracking and team claim workflow.
Results
Numbers that speak
Referrals Managed
0+
Practices Connected
0+
Messages Exchanged
0+
Avg Response Time
<0hrs
See it in action
Meet Bella
Bella, 4
Limping after a hiking trip. Her GP vet suspects a cruciate ligament tear and needs a surgical consult.
Referral Sent
The referring vet creates the referral in VetLoop. Full clinical history, imaging, and owner contact — all attached in 60 seconds.
Specialty Accepts
The specialty hospital reviews and accepts within 2 hours. Appointment scheduled. Owner notified.
Loop Closed
Surgery complete. Discharge summary sent back to the referring vet with follow-up instructions. GP confirms recheck scheduled.
Integrations
Works with your existing tools
VetLoop connects with the systems you already use.
For your practice
Built for how you deliver care
General Practice
Send referrals with full clinical context. Get discharge summaries back. Know your patients are cared for.
Learn moreSpecialty & Emergency
Receive referrals with everything you need. Close the loop with structured discharge and follow-up workflows.
Learn moreEmergency & Critical Care
Handle urgent referrals with speed. STAT priority flags, instant notifications, and streamlined acceptance workflows.
Learn moreMulti-Location Groups
Coordinate referrals across your network. Shared practice connections, centralized reporting, and team-wide visibility.
Learn moreTrust & compliance
Veterinary care demands a higher standard.
VetLoop is built with practice data isolation, encrypted messaging, and a full audit trail — because your patients and clients deserve it.
Practice isolation
Each practice sees only their own data. No cross-practice data leakage.
Encrypted at rest
All clinical data encrypted at rest and in transit with TLS 1.3.
Full audit trail
Every status change, message, and field update is logged with timestamps.
Ready to close the loop?
Join the practices that have moved beyond fax machines and phone tag. Set up your practice in under 5 minutes.